How to Convert Excel to Word Without Losing Formatting?

Converting Microsoft Excel data into Word is often required for reports, documentation, or presentations. However, many users struggle with losing the original layout or formatting when transferring their data. Luckily, there are some effective solutions on how to convert excel to word without losing formatting.

All the possible ways are mentioned in this post to keep everything intact. So, let’s get started…

How to Convert Excel to Word Without Losing Formatting?

In this section, you will find 5 effective ways to transfer data from Excel to Word with less effort. So, let’s try them.

Way 1- Copy & Paste as a Linked Object

Whenever users want to transfer data from one source to another, they mostly prefer Copy and paste options. It is the easiest and most effective method to get your job in no time.

Here are the complete steps to be followed:

• Open Excel workbook >> select the desired range of cells.
• Then, press Ctrl + C keys together to copy the data.
• Now, open your MS Word file.
• Navigate to Home tab >> click the drop-down arrow under Paste.

• Select the Paste Special >> select Microsoft Excel Worksheet Object.

This method confirms your table remains fully formatted.

Also Read: 5 Quick Ways to Convert Access to Excel File [The Definitive Guide]

Way 2- Use “Save As” Feature

You can even try to save your Excel file in a compatible format and then open it in Word. Many Excel users have found this method helpful in their cases to convert Excel to Word docx.

Follow the steps below to do so:

• Open your MS Excel file >> go to File >> Save As.
• Select the Web Page (.htm, .html) as a file type.

• Now, save the file >> open it in Word.
• This will automatically convert the layout, and you can adjust spacing or borders manually if needed.

Way 3- Convert Excel to Word Without Losing Formatting by Using Paste Options

If you don’t need a live link but still want to keep the table design, this technique works perfectly. All you need to do is to use the paste options and transfer data from excel to word.

For this:

• Press CTRL+C keys to copy your data from the Excel spreadsheet.
• Open Word, navigate to Home tab >> click on Paste.
• Click on Keep Source Formatting.

Your table will retain fonts, colors, and borders. This is ideal for static reports or summaries.

Way 4- Embed the Excel Worksheet into MS Word

Another workable trick you can try is Embedding. This will help you insert the entire Microsoft Excel spreadsheet inside Word without losing any style or formula.

So, let’s know how you can do so:

• Open Word, go to the Insert tab, then click on
• Next, click on Create from File.
• Browse & select your Excel document.
• Tick Link to file if you want updates to synchronize automatically.

• Click OK.

Now, your Excel data appears neatly in Word, maintaining all the original formatting and structure.

Way 5- Use Online Conversion Tool

Looking for a quick & free online tool to convert Excel to Word without losing formatting? No worries, there are several online converter tools like SmallPDF, iLovePDF, and Online2PDF that can convert XLS to DOCX without formatting loss.

Steps to use them:

• Open your web browser and visit to the free online tool site.
• Upload your MS Excel file.
• Choose the Convert to Word.
• Download the converted document.

And you are done!

Also Read: How to Convert Text to Number in Excel (6 Easy Ways)

Frequently Asked Questions:

Can I Convert XLSX to DOCX?

Yes, you can definitely convert XLSX to DOCX. To do so, upload your .xlsx, click ‘Export As’ >> choose ‘Word (.docx).’ When prompted, choose ‘Convert selectable text’ for editable output.

How Do You Retain Formatting from Excel to Word?

By using Paste Options when you paste the data by pressing CTRL+V in Word, you can retain the formatting from Excel.

What Is the Best Excel to Word Converters?

PDFgear is the best Excel to MS Word converter for Windows, Android, macOS, Chromebook, iOS, etc. users.

How to Convert an Excel Table to Not a Table?

To convert an Excel table to not a table, click anywhere in a table >> navigate to Table Design on a Ribbon. Under Tools group, choose Convert to Range. Next, right-click on the table >> in the shortcut menu, choose Table > Convert to Range

Is There a Free Way to Convert Excel to Word?

Yes, there are two free ways- paste options and insert options to convert Excel to Word.

Wrapping Up

Transferring data from MS Excel to Word is a straightforward process that can enhance your reports, documentation, or presentations. Whether you embed the file, paste it as a linked object, or use other efficient ways stated in this post, this conversion can streamline workflows and make data more accessible.

I hope you liked this post.

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