{"id":2100,"date":"2024-10-30T09:01:05","date_gmt":"2024-10-30T09:01:05","guid":{"rendered":"http:\/\/www.repairmsexcel.com\/blog\/?p=2100"},"modified":"2024-11-07T08:59:36","modified_gmt":"2024-11-07T08:59:36","slug":"11-tips-reduce-excel-file-size-without-deleting-data","status":"publish","type":"post","link":"https:\/\/www.repairmsexcel.com\/blog\/11-tips-reduce-excel-file-size-without-deleting-data","title":{"rendered":"How to Reduce Excel File Size Without Deleting Data? \u2013 11 Ways!"},"content":{"rendered":"<div class=\"1898181a2aebca931198b7f41678d855\" data-index=\"1\" style=\"float: none; margin:0px 0 0px 0; text-align:center;\">\n<style>\r\n.leaderboard { width: 320px; height: 100px; }\r\n@media(min-width: 500px) { .leaderboard { width: 468px; height: 60px; } }\r\n@media(min-width: 800px) { .leaderboard { width: 728px; height: 90px; } }\r\n<\/style>\r\n<script async src=\"https:\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js?client=ca-pub-8329139124199643\" crossorigin=\"anonymous\"><\/script>\r\n<ins class=\"adsbygoogle leaderboard\"\r\n     style=\"display:inline-block\"\r\n\t data-full-width-responsive=\"true\"\r\n     data-ad-client=\"ca-pub-8329139124199643\"\r\n     data-ad-slot=\"1972481166\"><\/ins>\r\n<script>\r\n     (adsbygoogle = window.adsbygoogle || []).push({});\r\n<\/script>\n<\/div>\n<p style=\"text-align: justify;\">A large Excel workbook may generate lots of issues while dealing with the file, such as the file responding very slowly, taking more time to save any changes, taking time to upload, and more. However, it is important to manage the file size for quick and easy access. In this blog, you will learn what makes file size too large and <strong>how to reduce Excel file size without deleting data. <\/strong><\/p>\n<p style=\"text-align: justify;\"><!--more--><\/p>\n<div style='margin: 8px 0; clear: both;'><div style='background: #eafdeb; padding: 12px;'><p><strong style='font-size: 18px;'>To fix corrupted Excel files, we recommend this tool:<\/strong><\/p><p style='font-size: 17px;'>This software will prevent Excel workbook data such as BI data, financial reports & other analytical information from corruption and data loss. With this software you can rebuild corrupt Excel files and restore every single visual representation & dataset to its original, intact state in 3 easy steps:<\/p><div><ol style='font-size: 17px; margin-top: 4px;'><li><strong><a href='https:\/\/www.repairmsexcel.com\/blog\/free-download-now' target='_blank'>Try Excel File Repair Tool<\/a><\/strong> rated <i>Excellent<\/i> by Softpedia, Softonic & CNET.<\/li><li>Select the corrupt Excel file (XLS, XLSX) & click <b>Repair<\/b> to initiate the repair process.<\/li><li>Preview the repaired files and click <b>Save File<\/b> to save the files at desired location.<\/li><\/ol><\/div><\/div><\/div><br>\n<h2 style=\"text-align: left;\"><strong>What&#8217;s Making Your Excel File Size Too Big?<\/strong><\/h2>\n<p style=\"text-align: justify;\">The main question is \u201cWhat part of an Excel file causes the big file size. If you don&#8217;t know what&#8217;s making your <strong>Excel file size too big<\/strong> then keep reading the following facts and you will surely get the answer to your query.<\/p>\n<ol>\n<li style=\"text-align: left;\"><strong>Huge information:<\/strong>\u00a0Generally a worksheet having more than 100,000 rows and many columns demands a large memory to store.<\/li>\n<li style=\"text-align: left;\"><strong>Pivot Tables: <\/strong>Yes, the Pivot table may also affect the file size. Pivot Tables store the original data hence each of the Pivot Table have its own data set.<\/li>\n<li style=\"text-align: left;\"><strong><em>Add-ons and plugins: <\/em><\/strong>Some plug-ins significantly drop down your Excel workbook performance. If you are running or installing several plug-ins in your Excel workbook then stop doing that.<\/li>\n<li style=\"text-align: left;\"><strong>Formatting:<\/strong>\u00a0In case the sheets are formatted though cell ranges aren\u2019t in use then the file size might increase.<\/li>\n<li style=\"text-align: left;\"><strong><em>Hyperlinks: <\/em><\/strong>Sometimes excessive external source links cause frequent crashing of your Excel application. so find out whether your Excel file is getting crashed or other files linked to it causing such a problem.<\/li>\n<li style=\"text-align: left;\"><strong>Media files:<\/strong> If your Excel file contains images\/pictures\/logos then it can turn your small excel file into a big one.<\/li>\n<li style=\"text-align: left;\"><strong>Compatibility issues: <\/strong>Some attributes of Excel won\u2019t work well on all Excel versions. The chances are high that your Excel file is undergoing some compatibility issues. So you need to fix it first.<\/li>\n<\/ol>\n<p style=\"text-align: justify;\">Sometimes Excel file\u2019s Meta-data and other hidden contents may also boost the file size.<\/p>\n<p style=\"text-align: justify;\">So, there are several causes of a big <strong>MS Excel file size<\/strong> hence we have to apply different tricks to reduce it. The solution may depend on the contents of the Excel workbook if you are not sure which one is affecting your Excel file then you should apply them one by one.<\/p>\n<p style=\"text-align: justify;\">Let\u2019s start applying the below-given tricks one by one to convert a large Excel file into a compatible size by <strong>reducing\u00a0Excel file size.<\/strong><\/p>\n<h2 style=\"text-align: left;\"><strong>How to Reduce Excel File Size Without Deleting Data?<\/strong><\/h2>\n<h3 style=\"text-align: justify;\"><strong>Method 1# Remove Cell Formatting<\/strong><\/h3>\n<p style=\"text-align: justify;\">While creating an Excel file we apply several formatting over the spreadsheet, hence deleting formatting will help you to <strong>reduce size of Excel file<\/strong> and boost the spreadsheet performance.<\/p>\n<p style=\"text-align: justify;\"><strong>Steps to clear the Excel formatting<\/strong><\/p>\n<p style=\"text-align: left;\"><strong>Step 1:<\/strong> First, choose the range over which you want to clear the formatting.<\/p>\n<p style=\"text-align: left;\"><strong>Step 2:<\/strong> Then go through the: <strong>Home<\/strong> Tab &gt; <strong>Editing Group<\/strong> &gt; <strong>Clear<\/strong> &gt; <strong>Clear Formats<\/strong><\/p>\n<p style=\"text-align: left;\">If the excel spreadsheet contains lots of text then it is the best option.<\/p>\n<blockquote>\n<p style=\"text-align: left;\"><strong><span style=\"color: #ff0000;\">Also Read<\/span>: <\/strong><strong><a href=\"https:\/\/www.repairmsexcel.com\/blog\/fix-excel-file-not-loaded-completely-error\">Microsoft Excel \u201cFile Not Loaded Completely\u201d Error? Try 7 Quick Fixes!<\/a><\/strong><\/p>\n<\/blockquote>\n<h3 style=\"text-align: justify;\"><strong>Method 2# <\/strong><strong>Reduce The Size Of The Image File Added In Microsoft Excel<\/strong><\/h3>\n<p style=\"text-align: justify;\">Steps to compress or change the resolution of the image. Compressing doesn\u2019t affect the quality of your excel file. If you don\u2019t want every single pixel in a picture then you can go with the compress option and make the file size smaller.<\/p>\n<ul>\n<li style=\"text-align: justify;\">Open your Excel file that contains an image or logo and then choose the picture or pictures for compressing.<\/li>\n<li style=\"text-align: justify;\">Now, go to the <strong>Picture Tools<\/strong> -&gt; <strong>Format<\/strong>\u00a0tab, and in the\u00a0<strong>Adjust<\/strong> group <strong>how to reduce Excel file size<\/strong> you have to click on the <strong>Compress Pictures<\/strong>.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><strong>Note:<\/strong> If you are unable to see the\u00a0<strong>Picture Tools<\/strong>\u00a0&#8211;\u00a0<strong>Format<\/strong>\u00a0tab then confirms that you have selected a picture. Double-click on the image to choose it and open the\u00a0<strong>Format<\/strong>\u00a0tab.<\/p>\n<ul>\n<li style=\"text-align: justify;\">If you only see the <strong>Adjust<\/strong>\u00a0group then the <strong>Compress Pictures<\/strong>\u00a0button may appear without a label.<\/li>\n<li style=\"text-align: justify;\">In order to decrease the size of a specific image and leave all of the other images present in the document, mark the\u00a0<strong>Apply only to this picture<\/strong> check box.<\/li>\n<li style=\"text-align: justify;\">If you unmark the <strong>Apply only to this picture<\/strong> checkbox then it will override any previous modifications you have done for other images present in this document.<\/li>\n<li>Now, go to the <strong>Resolution<\/strong> and then select the resolution that you want and click\u00a0<strong>OK<\/strong>.\\<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2108\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/picture.jpg\" alt=\"\" width=\"450\" height=\"399\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/picture.jpg 450w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/picture-300x266.jpg 300w\" sizes=\"auto, (max-width: 450px) 100vw, 450px\" \/><\/p>\n<h3 style=\"text-align: left;\"><strong>Method 3# Convert File type to Binary Format (XLSB)<\/strong><\/h3>\n<p style=\"text-align: justify;\">By converting an excel file to the binary format can <strong>reduce size of Excel file<\/strong> with ease. So, follow the given steps and save an Excel file in the XLSB format to decrease the file size.<\/p>\n<p style=\"text-align: justify;\"><strong>1:<\/strong> Click on the File tab and then go to the <strong>Save As<\/strong> option.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2103\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin1.png\" alt=\"\" width=\"767\" height=\"493\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin1.png 767w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin1-300x193.png 300w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin1-640x411.png 640w\" sizes=\"auto, (max-width: 767px) 100vw, 767px\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>2:<\/strong> Now, click on the Browse button to change the file type.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2104\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin2.png\" alt=\"\" width=\"767\" height=\"435\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin2.png 767w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin2-300x170.png 300w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin2-640x363.png 640w\" sizes=\"auto, (max-width: 767px) 100vw, 767px\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>3:<\/strong> From the <strong>Save As<\/strong> dialog box, you need to pick the Excel Binary Workbook (.xlsb) file type. Click Save.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2105\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin3.png\" alt=\"\" width=\"767\" height=\"198\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin3.png 767w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin3-300x77.png 300w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/bin3-640x165.png 640w\" sizes=\"auto, (max-width: 767px) 100vw, 767px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3 style=\"text-align: justify;\"><strong>Method 4# Remove Unnecessary Formulas<\/strong><\/h3>\n<p style=\"text-align: justify;\">Having lots of complicated formulas can affect the file size of an Excel file, so in this method, we will try to remove unwanted formulas from an excel workbook.<\/p>\n<p style=\"text-align: justify;\">Sometimes when you have a data set and don\u2019t need the formulas in it then it is better to replace these formulas into values. Follow the below-given steps to do this:<\/p>\n<ul>\n<li style=\"text-align: justify;\">Open the Excel file and press the <strong>ctrl + A<\/strong> keys to select the entire worksheet\/dataset then press the\u00a0<strong>F5<\/strong>\u00a0key.<\/li>\n<li style=\"text-align: justify;\">Open the <strong>Go To<\/strong> option and click on the <strong>\u2018Special\u2019<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Select the <strong>Formulas<\/strong> and then click <strong>OK<\/strong>.<\/li>\n<li style=\"text-align: justify;\">Now, you have selected all the cells that have a formula.<\/li>\n<li style=\"text-align: justify;\">After it, follow the below steps to convert the selected formulas into values:<\/li>\n<li style=\"text-align: justify;\">\u00a0Press the <strong>ctrl + C<\/strong> to copy the selected cells.<\/li>\n<li style=\"text-align: justify;\">Then click on the <strong>Home<\/strong> tab, and from the <strong>Clipboard<\/strong> group, click on Paste.<\/li>\n<li style=\"text-align: justify;\">After that click on the Paste Value icon.<\/li>\n<\/ul>\n<p style=\"text-align: justify;\">So, all the cells with formulas now get converted into the values.<\/p>\n<blockquote>\n<p style=\"text-align: left;\"><strong><span style=\"color: #ff0000;\">Also Read<\/span>: <\/strong><strong><a href=\"https:\/\/www.repairmsexcel.com\/blog\/excel-break-links-not-working\">8 Ways: Fix MS Excel Break Links Not Working Instantly!<\/a><\/strong><\/p>\n<\/blockquote>\n<h3 style=\"text-align: left;\"><strong>Method 5# Optimize The Used Formulas<\/strong><\/h3>\n<p style=\"text-align: justify;\">After removing the unwanted formulas, now we will optimize the used formulas by using the following steps:<\/p>\n<p style=\"text-align: justify;\">Skip using a volatile or unstable function such as &#8211;<br \/>\nTODAY, NOW, INDIRECT, RAND, RANDBETWEEN, CELL, OFFSET, INFO.<\/p>\n<p style=\"text-align: justify;\">You need to replace the VLOOKUP, HLOOKUP and LOOKUP function with INDEX &amp; MATCH<\/p>\n<p style=\"text-align: justify;\">You should also replace the <strong>nested IF<\/strong> functions with any of the below given:<br \/>\n<strong>REPT<\/strong>, <strong>INDEX<\/strong> <strong>&amp; MATCH<\/strong>, <strong>SUMIF(s)<\/strong> or <strong>Boolean logic<\/strong><\/p>\n<h3 style=\"text-align: left;\"><strong>Method 6# Compress The File (ZIP IT)<\/strong><\/h3>\n<p style=\"text-align: justify;\">This method is a little different, using the zip file option you can compress the excel file with ease. By compressing an Excel file, you can reduce file size of about 10-15%.<\/p>\n<p style=\"text-align: justify;\"><strong>Steps to Zip an Excel file:<\/strong><\/p>\n<p style=\"text-align: justify;\"><strong>Step 1:<\/strong> First you have to right-click on the Excel File that you want to zip<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2113\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/zip1.png\" alt=\"\" width=\"702\" height=\"504\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/zip1.png 702w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/zip1-300x215.png 300w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/zip1-640x459.png 640w\" sizes=\"auto, (max-width: 702px) 100vw, 702px\" \/><\/p>\n<p style=\"text-align: justify;\"><strong>Step 2:<\/strong> Now, take your mouse cursor to the Send to option and click on the <strong>\u2018Compressed (zipped) folder\u2019<\/strong> option.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2114\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/zip2.png\" alt=\"\" width=\"440\" height=\"423\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/zip2.png 440w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/zip2-300x288.png 300w\" sizes=\"auto, (max-width: 440px) 100vw, 440px\" \/><\/p>\n<p style=\"text-align: justify;\">That\u2019s it, after creating a zipped file share it with others and the receiver will unzip the file to access the Excel file.<\/p>\n<h3 style=\"text-align: left;\"><strong>Method 7# Delete The Unused Cells<\/strong><\/h3>\n<p style=\"text-align: justify;\">In order to delete the visible unused table, columns and formatted cells follow the below-given step.<\/p>\n<ul>\n<li style=\"text-align: justify;\">First, you have to select all the rows to present below your last row having content.<\/li>\n<li style=\"text-align: justify;\">Then Press <strong>Ctrl + \u2018\u2013\u2019<\/strong>\u00a0from the keyboard to delete the rows.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2111\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/unnused-cells.png\" alt=\"\" width=\"768\" height=\"479\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/unnused-cells.png 768w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/unnused-cells-300x187.png 300w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/unnused-cells-640x399.png 640w\" sizes=\"auto, (max-width: 768px) 100vw, 768px\" \/><\/li>\n<li style=\"text-align: justify;\">After it, click on the rubber button present at the right-hand side of the Home ribbon.<\/li>\n<li style=\"text-align: justify;\">And then click on\u00a0<strong>\u2018Clear All\u2019<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2112\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/unused-cell1.png\" alt=\"\" width=\"459\" height=\"347\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/unused-cell1.png 459w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/unused-cell1-300x227.png 300w\" sizes=\"auto, (max-width: 459px) 100vw, 459px\" \/><\/p>\n<ul>\n<li style=\"text-align: justify;\">You have to repeat the above steps on every worksheet as well as for\u00a0the columns.<\/li>\n<li style=\"text-align: justify;\">At last, save the workbook and check that the file size is reduced or not<\/li>\n<\/ul>\n<h3 style=\"text-align: left;\"><strong>Method 8# Reduce Condition Formatting From Excel File<\/strong><\/h3>\n<ul>\n<li style=\"text-align: justify;\">To do this, you have to choose the entire worksheet by pressing the <strong>Ctrl + A <\/strong>keys from the keyword.<\/li>\n<li style=\"text-align: justify;\">Now, go to the Home \/ Conditional Formatting \/ Manage Roles<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2107\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/conditional-formatting-1.png\" alt=\"\" width=\"724\" height=\"511\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/conditional-formatting-1.png 724w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/conditional-formatting-1-300x212.png 300w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/conditional-formatting-1-640x452.png 640w\" sizes=\"auto, (max-width: 724px) 100vw, 724px\" \/><\/li>\n<li style=\"text-align: justify;\">At last, select the irrelevant roles and erase the Rule.<\/li>\n<\/ul>\n<h3 style=\"text-align: left;\"><strong>Method 9# How To Reduce Excel File Size Without Opening<\/strong><\/h3>\n<p style=\"text-align: justify;\">In this method, you will get to know <strong>how to reduce Excel file size without opening. <\/strong>This method is different from the <strong>zip compressing<\/strong>,<\/p>\n<p style=\"text-align: justify;\">This trick is not present on <strong>Microsoft Excel<\/strong> but this option is present on every Windows system to compact the size of various files that include Microsoft Excel.<\/p>\n<ul>\n<li>In order to compact your Excel file, you have to find your excel file using <strong>Windows Explorer <\/strong>and then right-click on the file.<\/li>\n<li style=\"text-align: justify;\">Choose Properties from the context menu and then select the <strong>Advanced Button<\/strong><\/li>\n<li style=\"text-align: justify;\"><strong>At last,<\/strong> choose the \u201c<strong>compress contents to save disk space&#8230;<\/strong>\u201d<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2106\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/compact.jpg\" alt=\"\" width=\"536\" height=\"476\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/compact.jpg 536w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/compact-300x266.jpg 300w\" sizes=\"auto, (max-width: 536px) 100vw, 536px\" \/><\/li>\n<\/ul>\n<h3 style=\"text-align: left;\"><strong>Method 10# Reduce The Size Of Pivot Tables<\/strong><\/h3>\n<p style=\"text-align: justify;\">As we have already discussed that the <strong>Pivot Tables<\/strong> consume a lot of memory and may increase the file size. So, we will try to reduce the size of the <strong>pivot tables<\/strong>.<\/p>\n<p style=\"text-align: justify;\">There are mainly 3 options to reduce the Size of <strong>Pivot Tables<\/strong>:<\/p>\n<p style=\"text-align: justify;\"><strong>Option 1:<\/strong> Sometimes,\u00a0<strong>Pivot Tables<\/strong> are created to check data\u00a0or seeing an overview. If you don\u2019t need these Pivot Tables in your workbook, then remove the unused pivot table.<\/p>\n<p style=\"text-align: justify;\"><strong>Option 2:<\/strong> Instead of creating several Pivot Tables having the same source code you should copy and use them where you need. Through this, you can share the same data cache.<\/p>\n<p style=\"text-align: justify;\"><strong>Option 3:<\/strong> Avoid saving the source data of the Pivot Table with the file. To do this, right-click on the <strong>Pivot Table<\/strong> and then go to the <strong>Pivot Table Options<\/strong>. Now, from the data tab unmark the tick from \u2018<strong>Save source data with file<\/strong>\u2019.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2109\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/pivot-table.jpg\" alt=\"\" width=\"436\" height=\"450\" srcset=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/pivot-table.jpg 436w, https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/pivot-table-291x300.jpg 291w\" sizes=\"auto, (max-width: 436px) 100vw, 436px\" \/><\/p>\n<h3 style=\"text-align: left;\"><strong>Method 11# Check And Delete Unnecessary Hidden Cells<\/strong><\/h3>\n<p style=\"text-align: justify;\">Hidden cells may also add some extra burden to your Excel file. Unwanted hidden cells can boost the size of the Excel file. <strong>Microsoft cells<\/strong> get hidden accidentally while working on the rows or columns of the Excel worksheet.<\/p>\n<p style=\"text-align: justify;\">If you find out that your file contains unwanted hidden elements then you need to unhide the rows and columns of your Excel worksheet and analyze you need them or not. Delete unwanted hidden cells to <strong>reduce Excel file size.<\/strong><\/p>\n<h2 style=\"text-align: left;\"><strong>What Is The Maximum Excel File Size?<\/strong><\/h2>\n<p style=\"text-align: justify;\">If you never want to face this oversized Excel file issue again in the future then it\u2019s important to have the right knowledge of the <strong>maximum Excel file size limit.<\/strong><\/p>\n<p style=\"text-align: justify;\">To know this, you must read this informative post specifically written on <strong><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/excel-specifications-and-limits-1672b34d-7043-467e-8e27-269d656771c3?ui=en-us&amp;rs=en-us&amp;ad=us#ID0EBABAAA=Office_2007\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">Excel specifications and limits<\/a>. <\/strong><\/p>\n<p style=\"text-align: justify;\">At last, I also want to conclude that make a proper backup of your Excel data first before performing any of these methods to <strong>reduce Excel file size.<\/strong><\/p>\n<p style=\"text-align: justify;\">So that if in case the, fixes you have applied haven\u2019t worked then at least you have the option to revert back to your original data.<\/p>\n<blockquote><p><strong><span style=\"color: #ff0000;\">Also Read<\/span>: <\/strong><strong><a href=\"https:\/\/www.repairmsexcel.com\/blog\/resolve-excel-runtime-error-13\">Run Time Error 13 Type Mismatch in Excel: Fix It Now!<\/a><\/strong><\/p><\/blockquote>\n<h2 style=\"text-align: left;\"><strong>How Do I Reduce the Size of An Excel File Online?<\/strong><\/h2>\n<p style=\"text-align: justify;\">There are lots of online tools available that can help you to compress the Excel workbook and make them smaller in size. Thus, if you also want to <strong>reduce Excel file size online<\/strong>, follow the below steps carefully.<\/p>\n<ul>\n<li style=\"text-align: left;\">Open the web browser on your computer and visit <strong><a href=\"https:\/\/www.wecompress.com\/en\/\">https:\/\/www.wecompress.com\/en\/<\/a>.<\/strong><\/li>\n<li style=\"text-align: left;\">Next, <strong>choose or drop the file<\/strong> button to choose the large Excel file &gt;&gt; <strong>Compress<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-8791 aligncenter\" src=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/reduce-excel-file-size-online-1.png\" alt=\"reduce excel file size online\" width=\"666\" height=\"432\" \/><\/p>\n<ul>\n<li style=\"text-align: left;\">Now, enter your preferred email. It\u2019s mandatory so that you\u2019ll be notified when your file will be successfully compressed &gt;&gt; Click on\u00a0<strong>Next Step<\/strong>.<\/li>\n<\/ul>\n<h2 style=\"text-align: left;\"><strong>Related FAQs:<\/strong><\/h2>\n        <section class=\"sc_fs_faq sc_card \">\n            <div>\n\t\t\t\t<h3>How to Reduce the Size of An Excel File Without Losing Data?<\/h3>                <div>\n\t\t\t\t\t                    <p>\n\t\t\t\t\t\tBy removing the access formatting from the worksheet or saving your spreadsheet in binary (.xslb) format, you can reduce the Excel file size without losing data.                    <\/p>\n                <\/div>\n            <\/div>\n        <\/section>\n\t\t        <section class=\"sc_fs_faq sc_card \">\n            <div>\n\t\t\t\t<h3>How Many MB Is Too Big for Excel?<\/h3>                <div>\n\t\t\t\t\t                    <p>\n\t\t\t\t\t\t10 megabytes (MB) is too big for Excel.                    <\/p>\n                <\/div>\n            <\/div>\n        <\/section>\n\t\t        <section class=\"sc_fs_faq sc_card \">\n            <div>\n\t\t\t\t<h3>Why Is My Excel File So Large with No Data?<\/h3>                <div>\n\t\t\t\t\t                    <p>\n\t\t\t\t\t\tIt might be possible that your Excel file contains access formatting or links that\u2019s why the file becomes too large.                    <\/p>\n                <\/div>\n            <\/div>\n        <\/section>\n\t\t        <section class=\"sc_fs_faq sc_card \">\n            <div>\n\t\t\t\t<h3>Is CSV Better Than Excel?<\/h3>                <div>\n\t\t\t\t\t                    <p>\n\t\t\t\t\t\t<strong>Excel<\/strong> is better than CSV. Excel provides a user-friendly interface with built-in features for data analysis &amp; presentation.                    <\/p>\n                <\/div>\n            <\/div>\n        <\/section>\n\t\t\n<script type=\"application\/ld+json\">\n    {\n\t\t\"@context\": \"https:\/\/schema.org\",\n\t\t\"@type\": \"FAQPage\",\n\t\t\"mainEntity\": [\n\t\t\t\t{\n\t\t\t\t\"@type\": \"Question\",\n\t\t\t\t\"name\": \"How to Reduce the Size of An Excel File Without Losing Data?\",\n\t\t\t\t\"acceptedAnswer\": {\n\t\t\t\t\t\"@type\": \"Answer\",\n\t\t\t\t\t\"text\": \"By removing the access formatting from the worksheet or saving your spreadsheet in binary (.xslb) format, you can reduce the Excel file size without losing data.\"\n\t\t\t\t\t\t\t\t\t}\n\t\t\t}\n\t\t\t,\t\t\t\t{\n\t\t\t\t\"@type\": \"Question\",\n\t\t\t\t\"name\": \"How Many MB Is Too Big for Excel?\",\n\t\t\t\t\"acceptedAnswer\": {\n\t\t\t\t\t\"@type\": \"Answer\",\n\t\t\t\t\t\"text\": \"10 megabytes (MB) is too big for Excel.\"\n\t\t\t\t\t\t\t\t\t}\n\t\t\t}\n\t\t\t,\t\t\t\t{\n\t\t\t\t\"@type\": \"Question\",\n\t\t\t\t\"name\": \"Why Is My Excel File So Large with No Data?\",\n\t\t\t\t\"acceptedAnswer\": {\n\t\t\t\t\t\"@type\": \"Answer\",\n\t\t\t\t\t\"text\": \"It might be possible that your Excel file contains access formatting or links that\u2019s why the file becomes too large.\"\n\t\t\t\t\t\t\t\t\t}\n\t\t\t}\n\t\t\t,\t\t\t\t{\n\t\t\t\t\"@type\": \"Question\",\n\t\t\t\t\"name\": \"Is CSV Better Than Excel?\",\n\t\t\t\t\"acceptedAnswer\": {\n\t\t\t\t\t\"@type\": \"Answer\",\n\t\t\t\t\t\"text\": \"<strong>Excel<\/strong> is better than CSV. Excel provides a user-friendly interface with built-in features for data analysis &amp; presentation.\"\n\t\t\t\t\t\t\t\t\t}\n\t\t\t}\n\t\t\t\t    ]\n}\n<\/script>\n\n<h2 style=\"text-align: justify;\"><strong>Conclusion:<\/strong><\/h2>\n<p style=\"text-align: justify;\">All the above-given methods are very effective and will help you to <strong>reduce size of Excel file.<\/strong><\/p>\n<p style=\"text-align: justify;\">So, it is hoped that after applying all the above discussed 11 methods to<b> reduce Excel file size <\/b>you can easily <a href=\"https:\/\/www.repairmsexcel.com\/blog\/fix-memory-error-on-excel-with-ease\"><strong>troubleshoot Excel &#8220;Maximum Memory or File Size Exceeded&#8221;<\/strong><b><\/b> <strong>error<\/strong><\/a>. If you have any queries or suggestions about this article or suffering from any other kind of issue while using the Microsoft Excel file then share your issue in the comment section of this blog.<\/p>\n<div class=\"su-note\"  style=\"border-color:#dad9d9;border-radius:2px;-moz-border-radius:2px;-webkit-border-radius:2px;\"><div class=\"su-note-inner su-u-clearfix su-u-trim\" style=\"background-color:#f4f3f3;border-color:#ffffff;color:#333333;border-radius:2px;-moz-border-radius:2px;-webkit-border-radius:2px;\">\n<p style=\"text-align: justify;\"><strong>External References:<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/reduce-the-file-size-of-your-excel-spreadsheets-c4f69e3a-8eea-4e9d-8ded-0ac301192bf9\" target=\"_blank\" rel=\"noopener\">https:\/\/support.microsoft.com\/en-us\/office\/reduce-the-file-size-of-your-excel-spreadsheets-c4f69e3a-8eea-4e9d-8ded-0ac301192bf9<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n<br><center><a href='https:\/\/www.repairmsexcel.com\/blog\/free-download-now' title='Try Excel Repair Now'><img src='https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2017\/08\/729x120-en.png' \/><\/a><\/center><br>\n\n<div style=\"font-size: 0px; height: 0px; line-height: 0px; margin: 0; padding: 0; clear: both;\"><\/div>","protected":false},"excerpt":{"rendered":"<p>A large Excel workbook may generate lots of issues while dealing with the file, such as the file responding very &#8230; <\/p>\n<p class=\"read-more-container\"><a title=\"How to Reduce Excel File Size Without Deleting Data? \u2013 11 Ways!\" class=\"read-more button\" href=\"https:\/\/www.repairmsexcel.com\/blog\/11-tips-reduce-excel-file-size-without-deleting-data#more-2100\" aria-label=\"Read more about How to Reduce Excel File Size Without Deleting Data? \u2013 11 Ways!\">Read more<\/a><\/p>\n","protected":false},"author":5,"featured_media":2102,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[632],"tags":[1858,944,1859],"class_list":["post-2100","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tutorials","tag-how-to-reduce-excel-file-size-without-deleting-data","tag-how-to-reduce-excel-file-size-without-opening","tag-reduce-excel-file-size-without-opening","resize-featured-image"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Reduce Excel File Size Without Deleting Data? \u2013 11 Ways!<\/title>\n<meta name=\"description\" content=\"Whether you\u2019re a beginner or a pro-Excel user, these methods will help you to reduce Excel file size without deleting data.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.repairmsexcel.com\/blog\/11-tips-reduce-excel-file-size-without-deleting-data\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Reduce Excel File Size Without Deleting Data? \u2013 11 Ways!\" \/>\n<meta property=\"og:description\" content=\"Whether you\u2019re a beginner or a pro-Excel user, these methods will help you to reduce Excel file size without deleting data.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.repairmsexcel.com\/blog\/11-tips-reduce-excel-file-size-without-deleting-data\" \/>\n<meta property=\"og:site_name\" content=\"Excel File Repair Blog\" \/>\n<meta property=\"article:published_time\" content=\"2024-10-30T09:01:05+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-11-07T08:59:36+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.repairmsexcel.com\/blog\/wp-content\/uploads\/2018\/10\/11-Tested-Ways-to-Reduce-Microsoft-Excel-File-Size.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"650\" \/>\n\t<meta property=\"og:image:height\" content=\"300\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Priyanka Sahu\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Priyanka Sahu\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"12 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.repairmsexcel.com\/blog\/11-tips-reduce-excel-file-size-without-deleting-data#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.repairmsexcel.com\/blog\/11-tips-reduce-excel-file-size-without-deleting-data\"},\"author\":{\"name\":\"Priyanka Sahu\",\"@id\":\"https:\/\/www.repairmsexcel.com\/blog\/#\/schema\/person\/ab2250dcc6b25c12e617748b1fc166e3\"},\"headline\":\"How to Reduce Excel File Size Without Deleting Data? 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